ADMINISTRATIVE ASSISTANT REF NO: DMV2022/05-04

(Directorate: Information Communication and Technology)
SALARY: R211 713 – R249 378 per annum (Level 06), plus benefits
CENTRE: Pretoria

REQUIREMENTS: A Senior Certificate and a diploma or Degree in Office Management, Public Administration, or equivalent qualification. One to three years’ experience at clerical or senior clerical level or as an intern in a relevant office. Knowledge of relevant legislation, policies, prescripts, and procedures. Information Management and Basic financial /budget management. Basic knowledge of MS office programs. Operating switchboard equipment. Skills: Computer, Interpersonal relations, Telephone etiquette, Customer relations, Office management, Organizational, and Communication. Personal attributes in Interpersonal relations, Integrity, Courteousness, Responsive, Credibility, Commitment, and Loyalty.

DUTIES: Provide secretarial support services. Type documents. Take minutes during meetings. Compile and distribute agendas and minutes. Circulate and collect attendance registers during meetings. Receive and re-route incoming calls. Record and relate massages. Operate and ensure that office equipment is in good working order. Coordinate and schedule meetings. Coordinate the provision of refreshments and water during meetings. Follow-up with the supervisor regarding scheduled meetings and appointments. Manage the cancellation and rescheduling of appointments. Provide records management and filing services. Ensure the effective flow of information to and from the office. Receive and register incoming correspondence. File and safe keep documents in line with the file plan and other relevant regulations and practices. Register and distribute outgoing correspondence. Maintain the confidentiality of documents. Receive clients and visitors. Provide refreshments to clients and visitors where necessary. Respond to general enquiries of visitors. Manage the tidiness of the office. Provide administrative and logistical support services. Order stationery for the office. Served as a chief user clerk and coordinate the procurement of Office supplies, computer consumables, and stationery for the office. Check invoices for correctness and certify them for payment. Coordinate the payment of invoices. Make bookings for venues, and accommodation and manage travel arrangements. Ensure the processing of S&T and overtime. Collate and compile reports and any other information as requested. Obtain the necessary signatures on documents. Scrutinize documents to determine

APPLICATIONS: Please forward your applications, quoting the relevant reference number, to the Department of Military Veterans, Private Bag X943, Pretoria, 0001 or hand deliver at Department of Military Veterans corner 328 Festival & Arcadia Streets, Hatfield, Pretoria, 0001.

FOR ATTENTION: The Director: Human Resource Management

CLOSING DATE: 17 June 2022 at 15h30
NOTE: Applications must be submitted on a new Z83 Form, obtainable from any Public
Service Department or on the internet at http://www.dmv.gov.za/documents/Z83.pdf which must be fully completed and signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV with contactable referees (telephone numbers and email addresses must be indicated. Only shortlisted candidates will be required to submit certified documents of ID and qualifications on or before the day of the interview. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of/her Permanent Residence to his/her application. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make an appointment(s) to the advertised post(s). No faxed or e-mailed applications will be considered. Shortlisted candidates may be required to make a presentation to the interview panel and/or undertake a written test. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.